Define your group’s room block, rate commitments, and guest policies with precision. This essential clause outlines the number of rooms held per night, contracted rates (including government per diem and CMP), occupancy limits, and amenities. It also protects against surprise charges, unapproved substitutions, or denied rate programs. A detailed room grid and inclusion list set the financial tone for your entire event—keeping you compliant, budget-aware, and protected from last-minute surprises.

Ideal for: group bookings with mixed attendee types (overnight, per diem, day guests), federal events, and incentive programs with tight housing oversight.